Welcome to Agatabo
This guide helps you get productive with Agatabo quickly. We’ll cover the essential features you’ll use daily, regardless of your role.First time here? Start with First Login to set up your account, then return to this guide.
Your Dashboard Overview
When you log in, you’ll see the Dashboard - your central hub for key metrics and quick actions.Key Metrics Displayed
The dashboard shows real-time financial health indicators:- Total Savings: Sum of all member deposit balances
- Portfolio Outstanding: Total amount loaned to members (not yet repaid)
- Total Arrears: Overdue loan amounts requiring attention
- Cash Balance: Available funds in bank accounts
- Delinquent Loans: Number of loans with overdue payments
- Active Members: Organization users with current savings or loans
Quick Actions
Dashboard tiles provide one-click access to common tasks:- Record a deposit
- Create a new loan
- Record loan payment
- View pending approvals (if you have approval permissions)
Essential Navigation
Agatabo organizes features into logical sections in the left sidebar:| Section | What You’ll Do Here |
|---|---|
| Dashboard | View metrics and quick actions |
| Organization Users | Invite members, manage roles, view member details |
| Bank Accounts | Add accounts, record transactions, reconcile balances |
| Savings | Record deposits, view deposit history and analytics |
| Loans | Create loans, record payments, track portfolio |
| Expenses | Record operational expenses, categorize spending |
| Fixed Assets | Track assets, manage depreciation |
| Reserves | Allocate reserves, manage withdrawals |
| Dividends | Create dividend pools, distribute to members |
| Reports | Generate balance sheet, P&L, member statements |
| General Ledger | View journal entries, trial balance, reconciliation |
| Advanced | Period closing, audit trail, system logs |
| Settings | Configure organization, manage permissions |
Navigation tip: Use the sidebar menu to navigate between sections.
Daily Operations by Role
For Treasurers
Your primary tasks involve recording member deposits and managing cash:Record Deposits
Savings → Deposits → Click “Record Deposit”
Full guide →
Review Cash Position
Check Bank Accounts to see available funds
Full guide →
Monitor Member Balances
Organization Users → Select member → View savings ledger account
Full guide →
For Loan Officers
Your primary tasks involve loan creation and payment tracking:Create Loans
Loans → “Create Loan” → Complete 3-step wizard
Full guide →
Record Payments
Loans → Select loan → “Record Payment”
Full guide →
Track Arrears
Loans → Analytics → Review delinquent loans and follow up
Full guide →
For Accountants
Your primary tasks involve ledger management and financial reporting:Review Journal Entries
General Ledger → Journal Entries → Verify automatic postings
Full guide →
Generate Financial Statements
Reports → Balance Sheet / Profit & Loss
Full guide →
Close Periods
Advanced → Period Closing → Lock historical data
Full guide →
For Administrators
Your primary tasks involve user management and system configuration:Invite New Members
Organization Users → “Invite Member” → Send invitation
Full guide →
Manage Permissions
Settings → Permissions → Assign role-based access
Full guide →
Configure Organization
Settings → Organization Settings → Update currency, timezone, accounting periods
Full guide →
Understanding Key Concepts
What is an Organization User?
In Agatabo, an organization user is anyone invited to your organization. Organization users can have various roles:- Member: Contributes savings and may take loans
- Administrator: Manages users and settings
- Treasurer: Records deposits and manages cash
- Accountant: Maintains ledger and generates reports
- Loan Officer: Manages loan applications and repayments
- Manager: Oversees operations with specific access levels
Configurable roles: All roles and their permissions are fully configurable by administrators. You can create roles that match your organization’s specific operational structure and assign granular permissions to each role.
A person becomes a member by being assigned a member role, not by having a savings account. Members may have savings, loans, or both.
What is a Ledger Account?
Every financial entity in Agatabo has a ledger account that tracks its balance:- Member savings accounts: Track individual member deposits
- Loan receivable accounts: Track amounts owed by borrowers
- Bank accounts: Track cash in specific bank accounts
- Expense accounts: Track spending by category
- Revenue accounts: Track interest income, fees, etc.
What is Double-Entry Accounting?
Every transaction in Agatabo creates two sides:- Debit: Increases assets or expenses, decreases liabilities or income
- Credit: Increases liabilities or income, decreases assets or expenses
- Debit Cash +5,000 (asset increases)
- Credit Member Savings +5,000 (liability increases)
Common First Steps
1. Invite Your First Member
Full guide →
2. Record Your First Deposit
Full guide →
3. Create Your First Loan
Complete Steps
- Basic Info (borrower, amount, term)
- Loan Rules (interest, installment type)
- Securities (optional guarantors/collateral)
Understanding Permissions
Agatabo uses role-based access control with granular permissions to protect sensitive operations:- SELF scope: User can only access their own data
- ANY scope: User can access all organization data
- View own account information (granted to all members)
- Record deposits for any member (typically treasurers)
- Create and manage loans (typically loan officers)
- Close accounting periods (typically accountants)
- Manage users and roles (administrators only)
Data Entry Best Practices
Before entering any transaction:
- Verify the member/account is correct
- Double-check amounts (especially loan principals)
- Ensure the transaction date is accurate
- Review calculated values (interest, installments)
Getting Help
Search Documentation
Use the search bar (top of page) to find specific topics quickly.Contextual Help
Look for the (?) icon next to complex features - it links directly to relevant documentation.Glossary
When you encounter unfamiliar terms, check the Glossary for definitions.Support Team
Email support@agatabo.com with:- Your organization name
- Screenshot of the issue
- Steps to reproduce (if applicable)
Next Steps
Understanding Navigation
Master the interface and keyboard shortcuts
What is a Tontine?
Learn the financial model Agatabo supports
Glossary
Reference for all terms used in Agatabo